Executive Admin Assistant

What are we looking for?

A passionate individual who loves administrative duties and responsibilities to ensure efficient operation of the office. She or he has an obsession with organizing and putting systems in place. Supports managers and employees through a variety of tasks related to organization and communication. She or he will be responsible for confidential and time sensitive material.

Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

Responsibilities

  • Organize and schedule appointments, interviews and meetings
  • Manage the generic team calendar and the MD’s calendar
  • Help the COO to generate reports and handle Adhoc multiple projects
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Co-Managing company emails by writing letters and emails on behalf of the company
  • Handle sensitive information in a confidential manner
  • Manage staff appointments and support COO on onboarding
  • Implement clerical duties and administrative processes

Qualifications

Skills

  • Proven admin or assistant experience
  • Tech saavy
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Meticulous, attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • At least 2 years of experience in the field or in a related area
  • High school diploma or equivalent; college degree preferred

Personality

  • Curious and willing to learn
  • Excellent communication skills
  • Flexible and focused on solutions
  • Organised and self-sufficient
  • Able to work with multi-cultural and multi-national team

How to Apply

Does this position sound like a good fit? Fill the form below or email us at career@economicsdesign.com.

  • Include this role’s title in your subject line (it’ll help us to sort through the emails).
  • Given the opportunity to work together, what are your plans in the next 30 and 90 days?